1. Administrative Office (Management Office)
(a) A developer shall, before the developer’s management period expires hand over to the joint management body
• The administration office set up by the developer under paragraph 9)4)(a) [SMA, Sec 15(1)(b)(i)]
• All the assets of the development area [SMA, Sec 15(1)(b)(iii)] (b) The joint management body shall, not more than one month from the date of the first annual general meeting of the management corporation, hand over to the management corporation
• Any additional by-laws[SMA, Sec 27(2)(b)(i)]
• All the assets and liabilities of the joint management body [SMA, Sec 27(2)(b)(iii)] (c) A developer shall, not later than the date of the expiry of the preliminary management period hand over to the management committee of the management corporation
• The administration office set up by the developer under subsection 48(3); [SMA, Sec 55(1)(b)(i)]
• All the assets of the management corporation [SMA, Sec 55(1))b)(iii)]
The handing over the management office should include:
• Copy of the land title (original or otherwise)
• E-Property Management Software including the accounting software
• Any tools, spares, etc used to carry out maintenance work.
2. Money
(a) A developer shall, before the developer’s management period expires
• Transfer balances of money in the maintenance account and the sinking fund account, after payment of all the expenditure which have been properly charged to the accounts, to the joint management body [SMA, Sec 15(1)(a)] (b) The joint management body shall, not more than one month from the date of the first annual general meeting of the management corporation
• Transfer balances of money in the maintenance account and in the sinking fund account, after payment of all the expenditure which have been properly charged to the accounts, to the management corporation [SMA, Sec 27(2)(a)] (c) A developer shall, not later than the date of the expiry of the preliminary management period
• Transfer the control of all balances of money in the maintenance account and in the sinking fund account to the management committee of the management corporation [SMA, Sec 55(1)(a)]
3. Accounts
(a) A developer shall, before the developer’s management period expires hand over to the joint management body
• The audited accounts of the maintenance account and the sinking fund account or, if such accounts have not been audited, the unaudited accounts [SMA, Sec 15(1)(b)(ii)] • all invoices, receipts and payment vouchers in respect of the maintenance account and sinking fund account [SMA, Sec 15(1)(b)(v)]
• If only unaudited accounts have been handed over under subparagraph (1)(b)(ii), the developer shall, not more than three months after the expiry of the developer’s management period, hand over to the joint management body the audited accounts up to the date of transfer of the balances of money referred to in paragraph (1)(a) [SMA, Sec 15(2)] (b) The joint management body shall, not more than one month from the date of the first annual general meeting of the management corporation, hand over to the management corporation
• The audited accounts of the maintenance account and the sinking fund account or, if such accounts have not been audited, the unaudited accounts [SMA, Sec 27(2)(b)(ii)]
• If only unaudited accounts have been handed over under subparagraph (2)(b)(ii), the joint management body shall hand over to the management corporation the audited accounts of the joint management body not more than three months from the date of the first annual general meeting of the management corporation [SMA, Sec 27(3)] (c) A developer shall, not later than the date of the expiry of the preliminary management period hand over to the management committee of the management corporation FAQ Documents for Handing Over v1.0 9-10-2018.docx 3
• The audited accounts of the maintenance account and the sinking fund account or, if such accounts have not been audited, the unaudited accounts[SMA, Sec 55(1)(b)(ii)]
• If only unaudited accounts have been handed over under subparagraph (1)(b)(ii), the developer shall hand over to the management committee of the management corporation the audited accounts up to the date of transfer of control of all balances of money in the maintenance account and sinking fund account not later than three months after the expiry of the preliminary management [SMA, Sec 55(2)]
4. Records and Documents for Maintenance & Management
(a) A developer shall, before the developer’s management period expires hand over to the joint management body
• All records relating to and necessary for the maintenance and management of the buildings or lands intended for subdivision into parcels and the common property of the development area [SMA, Sec 15(1)(b)(iv)] (b) The joint management body shall, not more than one month from the date of the first annual general meeting of the management corporation, hand over to the management corporation
• All records relating to and necessary for the maintenance and management of the building or land intended for subdivision into parcels and the common property [SMA, Sec 27(2)(b)(v)] (c) A developer shall, not later than the date of the expiry of the preliminary management period hand over to the management committee of the management corporation
• All records related to and necessary for the maintenance and management of the subdivided building or land and the common property of the development area [SMA,Sec 55(1)(b)(iv)]
5. Plans & Drawings
(a) Without prejudice to the generality of subparagraph (1)(b)(iv), the developer shall deliver to the joint management body copies of all the following documents• All approved plans for buildings or lands intended for subdivision into parcels relating to the development area; [SMA, Sec 15(3)(a)]
• Any document in the developer’s possession that indicates, as far as practicable, the actual location of any pipe, wire, cable, chute, duct or other facilities for the passage or provision of systems or services, if the developer has reason to believe that the pipe, wire, cable, chute, duct or other facility is not located as shown on an approved plan or an approved amended plan [SMA, Sec 15(3)(b)] (b) The joint management body shall, not more than one month from the date of the first annual general meeting of the management corporation, hand over to the management corporation
• All the documents delivered by the developer to the join management body under subsection 15(3) [SMA, Sec 27(2)(b)(iv)] – please refer to 5(a) above
(c) Without prejudice to the generality of subparagraph (1)(b)(iv), the developer shall deliver to the management committee of the management corporation copies of all the following documents
• All approved plans for the subdivided buildings or lands relating to the development area [SMA, Sec 55(3)(a)]
• Any document in the developer’s possession that indicates, as far as practicable, the actual location of any pipe, wire, cable, chute, duct or other facilities for the passage or provision of systems or services, if the developer has reason to believe that the pipe, wire, cable, chute, duct or other facility is not located as shown on an approved plan or an approved amended plan [SMA, Sec 55(3)(b)]
6. Contractors and Suppliers
(a) Without prejudice to the generality of subparagraph (1)(b)(iv), the developer shall deliver to the joint management body copies of all the following documents
• All contracts entered into by the developer in respect of the maintenance or management of any building or land intended for subdivision into parcels and the common property comprised in the development area; [SMA, Sec 15(3)(c)]
• The names and addresses of such contractors, subcontractors, and persons who supplied labor or materials to the development area during the construction of any building or land intended for subdivision into parcels and the common property comprised in the development area [SMA, Sec 15(3)(e)] (b) The joint management body shall, not more than one month from the date of the first annual general meeting of the management corporation, hand over to the management corporation
• All the documents delivered by the developer to the join management body under subsection 15(3) [SMA, Sec 27(2)(b)(iv)] – please refer to 6(a) above
(c) Without prejudice to the generality of subparagraph (1)(b)(iv), the developer shall deliver to the management committee of the management corporation copies of all the following documents
• All contracts entered into by the developer in respect of the maintenance or management of any subdivided building or land and the common property comprised in the development area; [SMA, Sec 55(3)(c)]
• The names and addresses of such contractors, subcontractors, and persons who supplied labor or materials to the development area during the construction of any subdivided building or land and the common property comprised in the development area. [SMA, Sec 55(3)(e)]
7. Warranty, Manual, etc
(a) Without prejudice to the generality of subparagraph (1)(b)(iv), the developer shall deliver to the joint management body copies of all the following documents
• All warranties, manuals, schematic drawings, operating instructions, service guides, manufacturer’s documentation and other similar information in respect of the construction, installation, operation, maintenance, repair and servicing of any common property, including any warranty or information provided to the developer by any person referred to in paragraph (e) [SMA, Sec 15(3)(f)] (b) The joint management body shall, not more than one month from the date of the first annual general meeting of the management corporation, hand over to the management corporation
• All the documents delivered by the developer to the join management body under subsection 15(3) [SMA, Sec 27(2)(b)(iv)] – please refer to 7(a) above
(c) Without prejudice to the generality of subparagraph (1)(b)(iv), the developer shall deliver to the management committee of the management corporation copies of all the following documents
• All warranties, manuals, schematic drawings, operating instructions, service guides, manufacturer’s documentation and other similar information in respect of the construction, installation, operation, maintenance, repair and servicing of any common property, including any warranty or information provided to the developer by any person referred to in paragraph (e) [SMA, Sec 55(3)(f)]
8. Schedule of Parcels
(a) Without prejudice to the generality of subparagraph (1)(b)(iv), the developer shall deliver to the joint management body copies of all the following documents
• A copy of the schedule of parcels or the amended schedule of parcels filed with the Commissioner under subsection 6(1) or (2), if applicable, or a copy of the proposed strata plan filed with the Director under the provisions of the Strata Titles Act 1985, if any; [SMA, Sec 15(3)(d)]
• The register of all parcel owners of the buildings or lands intended for subdivision into parcels [SMA, Sec 15(3)(g)] (b) The joint management body shall, not more than one month from the date of the first annual general meeting of the management corporation, hand over to the management corporation
• All the documents delivered by the developer to the join management body under subsection 15(3) [SMA, Sec 27(2)(b)(iv)] – please refer to 8(a) above
(c) Without prejudice to the generality of subparagraph (1)(b)(iv), the developer shall deliver to the management committee of the management corporation copies of all the following documents
• A copy of the schedule of parcels or the amended schedule of parcels filed with the Commissioner under subsection 6(1) or (2), if applicable, or the certified strata plan filed by the Director of Survey under the provisions of the Strata Titles Act 1985. [SMA, Sec 55(3)(d)]
9. Insurance
(a) Without prejudice to the generality of subparagraph (1)(b)(iv), the developer shall deliver to the joint management body copies of all the following documents
• The original copy of all insurance policies effected under this Act. [SMA, Sec
15(3)(h)] (b) The joint management body shall, not more than one month from the date of the first annual general meeting of the management corporation, hand over to the management corporation
• All the documents delivered by the developer to the join management body under subsection 15(3) [SMA, Sec 27(2)(b)(iv)]